The Expenditures app, developed by Horsa Way, revolutionizes budget management by seamlessly integrating with all budget-related purchasing processes and general ledger activities. Designed to improve flexibility, it goes beyond standard practices by offering advanced tools tailored for Microsoft Business Central, enabling dynamic budget structures. Expenditures provides complete budget oversight, from initial allocation to real-time monitoring and validation.

Key Features and Benefits: 

Budget Segmentation with Spending Chapters:

– Organize budgets into Spending Chapters, offering a clear, hierarchical structure.

– Define chapters by type: 

 – Analytical: Detailed line items for direct expense tracking. 

 – Header: Create a hierarchical framework for better organization. 

 – Total: Automatically calculates subtotals within defined filters. 

 – Start-Total/End-Total: Frames comprehensive matrices of spending chapters for precise financial analysis. 

Effortless Setup and Allocation

– Assign unique codes to spending chapters for intuitive tracking and alignment with organizational goals.

– Add monthly budget allocations, ensuring continuous monitoring of expenses against yearly limits.

– Introduce negative allocations for mid-year adjustments and rebalancing. 

Advanced Budget Control

– Active budget validation across all purchasing processes, including: 

 – Purchase Orders  

 – Invoices 

 – General Ledger Entries

– Real-time checks ensure expenses align with predefined budgets, safeguarding against overspending. 

Enhanced Dimensions for Precise Analysis

– Expand budget control with global dimensions, project-specific tasks, and departmental codes.

– Optional Advanced Budgeting refines tracking by linking expenses to projects, tasks, and global dimensions. 

 Streamlined Data Management

– Use the intuitive batch upload system (Expenditures Journal) to allocate budgets by date, spending chapter, and custom dimensions.

– Comprehensive insights available through the Spending Chapters page: 

 – Allocated Amount: Total planned expenditure. 

 – Unfulfilled Orders: Pending releases. 

 – Received Uninvoiced: Acquired but not invoiced goods/services. 

 – Billed Amount: Finalized and invoiced totals. 

 – Available Funds: Residual budget balance. 

 Seamless Integration Across Workflows

– Connect spending chapters to: 

 – Purchase Orders and Invoices: Automatic validation ensures compliance.

– Synchronize with general ledger accounts for smoother budget reconciliation and document release.

Expenditures is part of Horsa Foundation Stack APPs

Expenditures list

Expenditures Journal

Expenditures entries

License Required

Some functions require a valid Horsa License (subscription – contact Horsa – not for free).

Click “Update License” from Network Setup page to start a 60-day free trial.

Supported Editions

This app supports both the Essential and Premium editions of Microsoft Dynamics 365 Business Central.

Supported Countries

This application is supported in all countries, where Microsoft Dynamics 365 Business Central is available.

Supported Languages

This application is available in English (United States) and Italian.